Friday, November 4, 2011

Why outlook keeps creating a second archive folder

I recently upgraded my office computer to windows 7 from vista and kept my MS Outlook archive folders. I followed our IT department's recommended process for importing my old archive folders into Outlook and everything seemed fine until the second time Outlook decided to restore the original archive folder that it had when I set up my account again.

"Why does MS Outlook keep creating a second archive (.pst) file?!?!"

Turns out that although I removed the folder and deleted the associated pst from outlook, outlook still was set to auto-archive mail to the missing archive folder so it did the "smart" thing and just created it again.

To fix this:

  1. Right-click on any folder in your mailbox and select properties.
  2. In the new window select AutoArchive and then click the "Default Archive Settings..." button.
  3. In the following window under "Move old items to:", ensure that the file referenced is your old archive (.pst file). All I had to do was remove a "1" from "archive1.pst" at the end of the filepath.

There is indeed such a thing as being "too smart" for your user MS.

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